Position Title:

 Manager, Information and Knowledge Management Unit

Grade / Level:

 M1 (Management)

Division:

Office of the Executive Director

Unit:

Information and Knowledge Management

Organization Profile:

ADPC is a regional resource center working towards disaster reduction for safer communities and sustainable development in Asia and the Pacific. Established in 1986, the Center is recognized as an important neutral focal point in Asia and the Pacific for promoting disaster awareness and the development of local capabilities to foster institutionalized disaster management and mitigation policies. The ADPC is also implementing several programs and projects, the details of which are available in our website at http://www.adpc.net
 

Rationale:

The Manager of Information and Knowledge Management unit (IKMU) will manage the unit comprising of two other operational staff (Information Coordinator, and Information Assistant); will build the capacity of ADPC (staff and team) to acquire, manage, produce, and disseminate information products and to expand the accessibility of such information to ADPC staff, policy makers, practitioners and community groups. The Manager is also responsible for mobilizing funds for the sustainability of the unit by developing and submitting proposals to donor agencies.
 

Evaluator Supervisor(s):

Deputy Executive Director

Required Qualifications / Selection Criteria:

• University degree or Masters degree in international development or in related field;

• At least five years of relevant experience, at least two years of which must be in the area of development programs support and information / communication / awareness programs.

• Work experience in Asian countries or familiarity with NGOs, donor agencies or international organizations would be an advantage.

• Experience with various IT applications (website, databases, etc.).
• Excellent computer skills especially in word-processing, spreadsheets, database, scheduling and presentation software.
• Excellent command of English, both written and spoken; with ability to provide training for staff as may be required and with ability to independently write articles, papers and draft proposals to international donor community.
• Demonstrated skills on research and information analysis and digital imagery.
• Experience in managing events will be preferable
• Willingness and availability to travel under sometimes challenging conditions.
• Excellent interpersonal and public relations skills; negotiation skills; ability to work with a team in a multi-cultural environment; international experience in Asia is desirable.
• Strong desire to learn; undertake new challenges; must have good initiative; must be a creative problem-solver; must have self-confidence; a willingness to work hard; a good sense of humor but serious about the quality and excellence of work.

Duties and Responsibilities:

• To analyse and make recommendations on:

• External environment/organization requirements on disaster management related information

• What and how ADPC knowledge can be applied; its audiences and formats for sharing

• Propose a direction for ADPC Information and Knowledge management and sharing

• Based on the above analysis, prepare a draft for ADPC knowledge management plan/program which includes

• Activities

• targets (both internal and external audience)

• Milestones

• Allocation of resources (Finance, manpower, material, etc.)

• Monitoring and Evaluation of the activities

• Oversee and be responsible for the routine Information sharing activities performed by the Information Coordinator and Information Assistant:

1. Publications – develop guidelines for ADPC publications, maintain the inventory of ADPC publications; collect and collate information for the quarterly newsletter, develop and circulate the quarterly newsletter

2. ADPC website – responsible for the design and maintenance of updated ADPC web site and intranet;

3. Library - responsible for maintenance of the library and library database on the web

4. Develop and manage other information products such as contacts database, country profiling

• Be the focal point for Information and Knowledge management task force and be responsible for implementing the identified activities including outreach, advocacy and ADPC publications.

• Is responsible for mobilizing funds for the sustainability of the Knowledge/Information related activities.

• Assist the Executive Management in

1. Identifying opportunities for institutional funding support; and

2. Developing and submitting proposals to donor agencies.

• Other duties as assigned by the Executive Director or the Deputy Executive Director.