Position Title:

Coordinator, Information and Knowledge Management Unit

Grade / Level:

O4(Operational)

Division:

Office of the Executive Director

Unit:

Information and Knowledge Management

Organization Profile:

ADPC is a regional resource center working towards disaster reduction for safer communities and sustainable development in Asia and the Pacific. Established in 1986, the Center is recognized as an important neutral focal point in Asia and the Pacific for promoting disaster awareness and the development of local capabilities to foster institutionalized disaster management and mitigation policies. The ADPC is also implementing several programs and projects, the details of which are available in our website at http://www.adpc.net
 

Rationale:

The Information Coordinator will work under the guidance of the Manager of Information and Knowledge Management unit to coordinate ADPC’s information and networking program, which includes systems and procedures for generating, collecting, sharing, packaging and disseminating information within and external network of ADPC, and collecting and using feedback information to improve its work.
 

Evaluator Supervisor(s):

Manager, Information and Knowledge Management Unit (IKMU)

Deputy Executive Director

Required Qualifications / Selection Criteria:

• University degree or Masters degree in international development or in related field;

• Three to five years of relevant experience, at least two years of which must be in the area of development programs support and information / communication / awareness activities.

• Work experience in Asian countries and / or familiarity with NGOs, donor agencies or international organizations would be an advantage.

• Excellent computer skills especially in word-processing, spreadsheets, database, scheduling and presentation software.

• Knowledge and interest in the latest technologies in storage, dissemination and management of digital information (web design/programming, multimedia CD authoring, database, etc.)

• Excellent command of English, both written and spoken, with ability to provide training for staff as may be required.

• Excellent desktop/electronic publishing skills along-with good working knowledge of the Internet

• Demonstrated experience of good writing skills, coordinating and managing printing of publications.

• Experience in coordinating and managing events will be preferable

• Willingness and availability to travel under sometimes challenging conditions.

• Excellent interpersonal and public relations skills; ability to work with a team in a multi-cultural environment; international experience in Asia is desirable.

• Strong desire to learn; undertake new challenges; must be a creative problem-solver; must have self-confidence; a willingness to work hard; a good sense of humor but serious about the quality and excellence of work.

Duties and Responsibilities:

• Under the guidance and work plan developed by the Manager be responsible for managing the ADPC information products such as:

1. Publications – assist in developing guidelines for ADPC publications, maintain the inventory of ADPC publications; be responsible to collect and collate information for the quarterly newsletter, develop and circulate the quarterly newsletter

2. ADPC website – coordinate with the teams and be responsible to update the web site regularly; be responsible for the ADPC intranet; coordinate with the Web designer and be responsible for the overall design and layout of the web site and intranet;

3. Library - Contribute to the upgrading of ADPC library by collecting various information materials and researches from the ADPC member countries; be responsible for maintenance of the library; Manage the Library database on the Web, and offer access programs to researchers.

4. Develop and manage other information products such as contacts database, country profiling.

• Manage the consultants who are involved in designing / developing the ADPC information products

• Respond to queries / provide information regarding ADPC products to outside-organization as well as for ADPC staff members.

• Upgrade and maintain various e-mail lists

• Assist the Manager, Information and Knowledge management to

1. Identify opportunities for institutional funding support; and

2. Develop proposals to donor agencies.

• Other duties as assigned by the Executive Director or the Deputy Executive Director.